Saturday, September 22, 2012

Sample Executive Assistant Resume


Objective:
Enterprising professional with 10+ years experience and strong intrapersonal skills seeking Executive/Administrative Assistant position with a dynamic company.

Experience:
RealManage 2010-2011
Assistant Community Association Manager
- Act as the primary contact for clients, scheduling maintenance, keeping detailed logs of important calls for the purpose of reporting to manager and clients
- Assist Manager to direct the efforts of vendors on repair and maintenance issues, insure current necessary insurance coverage, verify accuracy of invoices.
- Independently see all requests from Manager through to completion.

One Circle Foundation 2008-2009
Marketing and Administration
- Assist Executive Director and National Marketing Team in securing new clients to host One Circle Foundation trainings by scheduling interviews with key executives within targeted geographical areas.
- Maintain the calendars of trainers, booking airfare, accommodations, presentation materials, transportation, restaurant reservations, and social or business meetings as needed.
- Edit and assist with developing curricula for subsidiary organizations: The Boys Council, and Girls Circle Association

The Monitor Group 2007 – 2008
Executive Assistant
- Provide administrative support for a team of consultants. Handle incoming calls, maintain calendars, schedule meetings, coordinate travel arrangements, transportation, and accommodations.
- Coordinate events and meeting logistics for client and internal interactions.
- Complete web-based research to support consultants’ meeting preparation by familiarizing them with bios, organizational profiles, general history, and habits.
- Distribute project materials, including documents for meetings, speeches, etc.
- Receive, review, code and process receipts for expense reimbursement.

Napa School of Music 2005-2007
Private Vocal and Piano Instructor
- Teach 70 private vocal and piano lessons/wk to students of all ages
- Organize the school’s semi-annual recitals for 350 students
- Develop lesson plans and material for the piano and vocal departments
- Direct Summer A Cappella Ensemble and Christmas Choir

One Circle Foundation 1999-2005
Executive Assistant/Office Manager
- Provide comprehensive support for the Executive Director including personal matters as needed.
- Manage business and personal calendar, making room for key meetings, blocking off family time as directed, and scheduling medical visits.
- Maintain database of credit and reward account numbers, log-ins, and passwords for business and personal memberships such as frequent flyer miles, retail stores, bank accounts and credit cards.
- Book all travel both personal and business, including airfare, hotel, car, restaurant reservations, and private transportation.
- Manage Executive Director’s email inbox, responding to, deleting, and filtering so as to reduce time spent on any correspondence/inquiry not worthy of top-level attention.
- Handle bookkeeping, process payroll, billing, and accounts payable, constantly updating the actual budget for the purpose of comparing to projected fiscal budget, highlighting unexpected expenditures or codes nearing spending capacity
- Compile reporting and statistical data from seminar attendees to interpret/format results
- Open mail, personal, business and confidential. Process and filter most incoming mail independently. Coordinate all other shipping and receiving activities
- Handle phones, provided customer service, and responded telephone orders and inquiries

Powar Management 2001-2005
Bookkeeping, Escrow and Administration
- Float between departments as needed, assisting managers, reception, accounting department and escrow department as needed with word processing, spreadsheet creation, heavy phones, and filing.
- Provide resale documents and disclosures to new homeowners and escrow agents
- Update records of Vendors Insurance and each Homeowners Association’s Insurance, and provided these to homeowners. Communicate with insurance agents, answered general insurance questions
- Process A/P in communication with Board of Directors, responsible for receiving signatures for checks
- Resolve disputes between neighbors, interpret CC&Rs, generate notices and mass mailings, communicate with homeowners in violation of association rules

Cultural Homestay International 2011-2012
Academic Coordinator
- Supervise 12 Foreign Exchange Students managing their schedules and their host family’s schedules
- Compose detailed monthly reports for Department of State government compliance
- Act as primary contact for schools, counselors, teachers and host families
- Hire tutors as needed to ensure academic performance,
- Plan and execute airfare, accommodations and transportation for 5 Annual trips


Education:
Santa Rosa Junior College 2008 - 2009
Language Studies (Italian & German)

San Francisco Conservatory of Music 2001 - 2003
Vocal Performance major and Music Education

College of Marin 2000 - 2003
Language and Statistics


Skills:
Strong leader with ability to exercise good judgment while handling sensitive and confidential information, proficient in MS Office, Windows 7, Outlook, Lotus Notes, Google Calendar, Excel, QuickBooks, Quicken, Power Point and Access, customer service specialist with facility to mediate effectively and dissolve conflicts internally or with clients, expert multitasker with ability to simultaneously see several detailed projects through from beginning to completion with precision and accuracy, in command of written and spoken English, professional and friendly navigator of confidential correspondence with all levels clients and executives.


Provided by OneBuckResume.

No comments:

Post a Comment